Payment Orchestration: Redefining the Merchant Experience

On April 22, 2021, PaymentsOp and IXOPAY held a joint webinar on how payment orchestration is redefining the merchant experience. It was an interesting and varied session that covered a lot of topics. Below is a summary of what was discussed and the key points for all those who could not attend.


Watch the full webinar


Our CEO, Keren Aviasaf, and Adam Vissing, Vice President of Business Development and Sales at IXOPay, looked at three different case studies and how each of them benefited from having a centralized solution for their payments stack. Thoughout the session we have asked the atendees to participate in poll questions, the results of the polls are presented below.


Case Study #1: ISVs that move into Payment Facilitator Model


Payment facilitation (PayFac) has grown in popularity due to the combination of potential hyper growth and instant on-boarding. However, many software providers cannot understand or underestimate the full payment facilitation picture. Worldwide, there’s approximately $120 trillion in B2B transactions every year. The B2B tech platforms that facilitate a respectable chunk of these transactions do not make any money from them. PayFacs (like Stripe) are willing to share a portion of the payment processing revenue, and ISVs have realized that it is not only an excellent additional revenue stream but also a valuable service for customers who would otherwise have to integrate a payment solution.


Poll Question


Why don’t these B2B platforms become PayFacs themselves and take all the revenue?


Doing so is complicated. The underwriting process is long and grueling, and PayFacs are responsible for any fraud or chargebacks on their platform. Integrated payments are the better choice for most ISVs. Using a Payment Orchestration Platform lays the foundation for best practice underwriting and monitoring policies & processes. Some of these systems have capabilities:

● KYC & KYB tools (including forms wizard)

● Risk Rules engine

● Velocity & limits

● Dashboard & customised reports

● Even though the ISVs may decide to take only financial liability and leave the compliance to their partner PayFac, there is still a reputation risk to be managed.

● Each company needs to ask themselves how deeply embedded into payments they want to become


Case Study #2: Marketplaces complex operation of Pay-In & Pay-outs


Most marketplace platforms will tell you they are product oriented, although they process a high volume of transactions, they never see themselves as banks. They handle hundreds of operational procedures, but may experience a shortfall in the technological infrastructure of processing & billing.

It is imperative that they “get it right”, otherwise they are left holding the chargeback bag and do not have enough volume elsewhere in their account to cover the card association/acquirer thresholds in order to remain solvent & profitable. While they want the process to be quick/easy/painless, it needs to be thorough.

They need a balance in order to allow payouts for vendors & affiliates. It is normal that they have to support different payment models:

● % of the transactions is paid to a vendor

● % of group of transactions from different customers is paid to a vendor

● Fixed amount on each transaction is paid

● A % up to a minimum or max amount to be transferred

● Different time scheduling can make things even more complex


Poll Question


Case Study #3: Optimize & Scale Merchants Global processing


The use of Payment Orchestration Platforms for global merchants help them to:

● Streamline payment operation in one place

● Scale, localize, shorten TTM

● Analyze and improve Approval Rates - pre & post processing optimization

● Monitor traffic easily & and get insights in a consolidated view


Some merchants used five or more payment systems in tandem to cover multiple geographic regions and payment methods, or perhaps to support a different business model. The multiple integrations were expensive to engineer and maintain. Aggregating and standardizing data from multiple payment systems was difficult, and development teams spent more time writing to different software than investing in their own product.

Many businesses are finding they can reduce expenses and minimize technical debt with an all-in-one payment solution. The right platform can lower costs while providing access to additional payment methods and local acquiring banks in cross-border markets.


Poll Question



Payments is not a commodity it is a proficiency


Adam Vissing, Vice President of Business Development and Sales at IXOPAY, looked at some of the questions merchants ask themselves when looking at their payment solution, how payment orchestration can be integrated and its technical capabilities.

The commerce landscape has been through a radical transformation within the last year. Because of covid, many businesses had to quickly pivot most or all of their operations online and therefore needed a much more robust process for online payments. The ecommerce landscape was then shaken by the demise of Wirecard which left many businesses scrabbling to reorganize their payment stack.


Many had to ask themselves some tough questions:

...are they fast enough?

...are they flexible enough?

...are they resilient enough?

...can they deal with the complexity?


Poll Question



In order to get the speed, flexibility, resilience and ability to handle complex requirements, merchants can process their transactions through a payment orchestration platform. Through just one, API merchants can connect to multiple payment service providers and third party risk and fraud solutions.


What needs to be done in order for a merchant to successfully set up payme

nt orchestration?


Preliminary Work:

● Build a catalogue of existing providers, endpoints, methods, contracts & internal processes

● Identify 3rd-party data silos (e.g. PSP Tokens) & applications (e.g. for Risk Management)

● Define reconciliation formats & transport mechanisms, document “stakeholder” systems


POP Vendor Selection:

● Map POP vendor functionality & connectivity to requirements

● Evaluate vendor dependencies (Organizational & Technical)

● Commercials & SLA


Implementation:

● Configuration of POP Platform

● Integration of e-Com Front-ends, Line-Of-Business Apps with POP

● Data Migration & Go-Live (Tokens, Transaction History, etc.)


There are many things to consider when switching to a payment orchestration platform, and of course every merchant wants to know how long it will take. On a technical level, the basic integration of a POP is roughly comparable to the integration of a PSP. However, POP Projects are a consolidation / rationalization opportunity. Migrating a complex legacy payment set-up to a POP requires a dedicated project team. There will be higher initial costs, but merchants will see a quick return on their investment once the system is up and running.


Project pitfalls to be weary of:

● A POP does not absolve merchants from managing PSP relationships

● POP connectivity is more than a list of PSPs

● POPs are expert platforms and require skilled, knowledgeable owners

● If you don’t have a “Head of Payments” on your team, better start looking for one!

What are the benefits of Payment Orchestration?

Payment orchestration allows for consolidation of your payment solution in one place. Not only this, but it gives merchants the perfect opportunity to optimize transaction routing, risk rules, and reconciliations.

Transaction Routing - routing is applicable primarily to Credit Card and Bank Transfer (e.g. DD) Transactions

Primary goals of routing are always to

● increase authorization rates

● compress fees

● ensure resiliency / reduce risk

Popular Strategies implemented via POPs:

● Local Acquiring

● Load Balancing / AB Testing

● Failover / Cascading

● Risk-Based Routing

There is no single “best” approach to transaction routing - each Merchant’s strategy is individualized

Risk Management - nearly every PSP offers an individual approach to Risk Management. However, global merchants seek to consolidate and improve Risk Management Practices POPs can help by:

● Providing a built-in Risk Management Layer, applicable to all TRX regardless of target PSP

● Screen transactions before they “hit” the Acquirers / Schemes

● Managing SCA Challenge and Exemption Requests

● Facilitating the integration/orchestration of specialized 3rd-Party Risk Solutions

Typical Risk Checks include Geo / IP address, Velocities, Device Identification/Fingerprinting

Reconciliation - Working with multiple PSPs means dealing with multiple settlement formats and procedures Reconciling this data with Line-of-Business applications (e.g. ERPs) is often a challenge. POPs can help by:

● Fetching and processing settlement data from PSPs and Banks

● Verifying settlement data (e.g. correct fees being applied to transactions)

● Providing a consolidated, yet customizable reconciliation format via various transport methods

● Enabling flexible scheduling of reconciliation data flows

● Automation of these processes is one of the most important ROI drivers in POP projects